Accounting Associate

Scope of Work

The Accounting Associate is responsible for processing a variety of accounting transactions and information and other administrative functions. The Accounting Associate position is a full-time, 40 hours/week non-exempt position, which may include some weekends. The Accounting Associate reports to the Controller. Duties include but are not limited to:

Functional Responsibilities

  • Maintains accounts, records, reconciliations, and contractual documents.
  • Backup for accounts payable, payroll, etc. as needed.
  • Enters physical and digital cash receipts into the accounting database.
  • Enters credit card transactions and performs monthly reconciliation.
  • Prepares backup and various worksheets and schedules needed for monthly billings.
  • Prepares and posts recurring and periodic adjustments to the accounting records.
  • Performs monthly reconciliations for various bank and general ledger accounts.
  • Performs research and prepares reports as needed.
  • Responsible for maintenance and management of vendor records.
  • Secures gift cards, facilitates check in/out, and maintains inventory records.
  • Performs audits of petty cash, cash receipts, and Buyer’s Club.
  • Performs administrative duties ( bank runs, errands, etc).
  • Responsible for annual 1099 Form information and filing.
  • Assists in the preparation of work papers for annual audit.
  • Assists with financial aspects of fundraising events.

Minimum Qualifications

  • (2) Two years of experience performing accounting functions.
  • Ability to organize and prioritize work, perform multiple tasks, meet deadlines, identify, and resolve problems and coordinate work efforts with other staff members.
  • Self-starter with strong attention to detail who can work autonomously.
  • Strong experience in Microsoft Word and Excel.
  • Strong attention to detail.
  • Effective oral and written communication skills.
  • Good interpersonal skills; sensitivity to cultural and personal diversity.
  • Have access to reliable transportation, a valid AZ Driver’s License, current insurance, and a driving record that will be supported by our liability insurance provider.

Preferred Qualifications

  • Bachelor’s degree in accounting.
  • Experience with payroll processing and reports.
  • Knowledge and experience in nonprofit accounting.
  • Ability to ten-key by touch.


Non-Exempt Salary ranges from $19.77 – $24.22/hr DOE


Eleven (11) paid holidays, two (2) half day paid holidays, one (1) paid floating holiday, twenty (20) days of paid vacation per year to start, in addition to 40 hours of sick leave. Health, dental, vision, and life insurance; 401(k) with matching, long-term and short-term disability insurance. Additional optional plans include Life Insurance, Pet Services Discount Plan, Equitable plans (Accident Insurance, Critical Illness Insurance and Hospital Confinement Insurance). Access to SAAF Health Clinic on-site for primary care needs.

To Apply

Submit a letter of interest and resume with dates of employment to:
Yvette Bass, Recruiting and Retention
Southern Arizona AIDS Foundation
375 S. Euclid Ave.
Tucson, AZ, 85719
or email, or fill out the form below.

Affirmative Action

The Southern Arizona AIDS Foundation is an Affirmative Action/Equal Opportunity Employer and does not discriminate based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, or disability.

People who have used drugs, have performed sex work, people of color, women, members of the LGBTQ+ communities, those who have experienced housing insecurity, people who have received harm reduction services, and people living with HIV/AIDS and/or hepatitis C are strongly encouraged to apply.

Physical Requirements

This job is a Sedentary Work position, as defined by the Social Security Administration, CFR. CFR § 404.1567.

Physical exertion requirements: (a) Sedentary work. Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.


This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by the immediate supervisor and other management as required. Management reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. Management reserves the right to change job descriptions, job duties, functions, and requirements.

Apply to Work at SAAF

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Accepted file types: pdf, docx, Max. file size: 256 MB.